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State guide VA · 2VAC5-680-65

Pesticide application records in Virginia

What 2VAC5-680-65 asks for on each structural pest control record, how long to keep it and what the customer must get, based on our reading of the rule. And how PestSheet covers it.

Not legal advice. This summarizes our research of the official rule, checked October 1, 2026. Rules change and may require more than what is listed here: confirm with the official text or with the agency (Virginia Department of Agriculture and Consumer Services (VDACS), Office of Pesticide Services).

What the record must include

  • Name, address and telephone number of the customer, and site address if different
  • Name and certification number of the applicator (or of the supervising certified applicator)
  • Day, month and year of application
  • Sites treated and principal pests to be controlled
  • Area treated
  • Brand or product name on the label
  • EPA registration number
  • Amount of concentrate and amount of diluent used, by weight or volume
  • Type of application equipment used

How long to keep it

2 years. Records must be delivered within 72 hours if VDACS asks in writing.

What the customer gets

  • We found no state requirement to give the customer a copy of the record or a notice.

Termites, fumigation and other cases

  • Landlords (not the applicator) must give tenants written notice at least 48 hours before applying pesticide in their unit, unless the tenant requested it or agreed to less.

How PestSheet covers it in Virginia

Before you complete a visit for a client in Virginia, PestSheet checks that these fields are filled in:

  • Applicator license or certification number
  • Target pest
  • Size of the area treated
  • EPA registration number
  • Amount applied
  • Application method

Also:

  • Reminds you to keep records at least 2 years.
  • Export the records of any period as PDF or CSV for an inspection (Pro).

The client's name and address, the service date and start time, and the applicator's name are always recorded. The app uses the 2VAC5-680-65 template. It doesn't check items the app doesn't record (for example active ingredients or equipment); those remain your responsibility.

What we could not confirm

  • We could not confirm whether Virginia has a mandatory school notification rule.

Sources

Checked October 1, 2026.

Other state guides