New York pesticide application records: what the rule requires (6 NYCRR §325.25)

Not legal advice. This summarizes our research of the official rule, checked October 1, 2026. Rules change and may require more than what is listed here: confirm with the official text or with the agency (New York State Department of Environmental Conservation (NYSDEC)).

What the record must include

Kind of pesticide used (EPA registration number and product name)
Quantity of each pesticide used
Dosage rates
Method of application
Target organisms (pests)
Use and place of application, including the address with 5-digit ZIP code
Date of application

How long to keep it

3 years.

What the customer gets

Before applying in a dwelling, the applicator must give the occupants a written copy of the label information for each pesticide, including all warnings.
In multifamily or nonresidential buildings, that copy goes to the owner or the owner's agent, who must make it available to occupants on request.
The occupant or owner may choose to receive the label information in written, digital or electronic format.
There is no requirement to give the customer a copy of the application record.

Termites, fumigation and other cases

Registered businesses must file an annual pesticide report with NYSDEC, identifying products by EPA registration number.
The 48-hour neighbor notice and the fixed-text warning markers apply only to commercial lawn applications, not to indoor work.

How PestSheet covers it in New York

Before you complete a visit for a client in New York, PestSheet checks that these fields are filled in:

EPA registration number
Amount applied
Rate or dilution
Application method
Target pest
Areas or sites treated

Also:

Reminds you to keep records at least 3 years.
Export the records of any period as PDF or CSV for an inspection (Pro).

The client's name and address, the service date and start time, and the applicator's name are always recorded. The app uses the 6 NYCRR §325.25 template. It doesn't check items the app doesn't record (for example active ingredients or equipment); those remain your responsibility.

What we could not confirm

We could not confirm the exact annual report due date: the rule says January 15, while the later statute (ECL §33-1205) appears to say February 1.
We could not confirm the school and day-care notification rules (Education Law §409-h, Social Services Law §390-c) against the official text.

Sources

Checked October 1, 2026.

Pesticide application records in New York